Castle Document Management

• Downing in paper and nee help with document scanning & storage?
• Are your document archives a route march away?
• Is paperwork bringing the roof down?
• Are emails suffocating your server?

Let us save you from filing hell! We can:

• Compress a lever-arch file into just 15 mb of disk space
• Copy up to 10 archive boxes onto a single CD, or 80 on a DVD
• Supply software (FREE in many instances) for instant retrieval, printing or emailing from a single PC or over a local area network
• Host your document archive on our website for rapid access worldwide

The cost of secure electronic document scanning using an agency such as Castle Document Management is somewhere around 3p to 5p per sheet, the exact figure depending on the number of staples to be removed, the condition of the documentation, and how much data needs to be input manually to create a look-up index and document archive.

Of course, it's easy to view this cost (or potential cost if you are not doing it yet) as a pure overhead, with no payback whatsoever. But what about those filing cabinets stretching as far as the eye can see? Just imagine how many additional productive staff you could fit into that floor space - probably adding significantly more to the bottom line than the cost of the electronic conversion. And filing cabinets these days are very expensive: a double saving, then!

Filing and document retrieval also takes time, and time is money, plus the cost of a return phone call when (or possibly if) you have managed to retrieve the required file. With an electronic document archive system, retrieval is instant, and phone queries can be dealt with during the initial query call.

Once an electronic document file is created, it can be backed up onto CD or DVD for very little additional cost, and stored indefinitely either off site or in a fire safe.

If you recognise your own organisation in any of the above, let us help you. We can:

• Implement a secure electronic document archiving system which exactly mirrors your existing filing system in under half an hour, which anyone who can use a PC will be able to operate with a few minutes training!
• Produce a free CD-ROM with a sample of your files in an electronic database, to prove the above point.
• Give you a free proposal and cost estimate.
• Set up a free web demonstration, with your electronic images instantly available on our secure website, from any location worldwide.

Current developments

Our web-based interactive paperless invoicing system meets the needs of organisations which need to distribute supplier invoices over a wide geographical area for the purposes of authorising them for payment.

Scanned invoices posted to the website are authorised on-screen, and the results collected by central Purchase Ledger for payment, in a completely paperless operation.

We have 'rescued' hundreds of organisations over the past thirty years. Why not be next? Call Us On 01962 882 281

Call us now for more information about our digital archiving and document scanning services in the UK.